Everything You Need to Rent an Apartment In NYC, From Paperwork to Fees

More than 65% of New York City residents are renters, so whether it is your first time searching for an apartment or the 10th, you are not alone. Our guide to renting in NYC shares everything you need to know about the ins and outs of renting, from how much rent you can afford to tips for breaking a lease (hey, it happens!). Other topics covered in this guide to renting in NYC include how to go about finding the best apartment for you (and roommates if you need them), what to expect at a lease signing, paperwork and fees you'll need to rent a place, whether you should use a broker, and much more. Ready to search for your new apartment? Start here.

You’re on the NYC apartment hunt, and you’ve found a place you really like. You’re ready to make it your new home. Great! But learning how to rent an apartment in NYC can be overwhelming for newcomers. How do you know what you need for your application? If you’re prepared ahead of time, you can apply for the apartment of your dreams at a moment’s notice. From paperwork to photo ID, read on to find out how to prepare for apartment hunting in NYC.

Table of contents

• How to Apply for an Apartment in NYC
• Why Do Renters Need Bank Statements & Other Documents?
• What NYC Renters Need To Know About Broker Fees
• Do I Need To Pay An Application Fee?
• What To Bring When Apartment Hunting in NYC

Brooklyn Rentals Under $2,500 on StreetEasy Article continues below

How to Apply for an Apartment in NYC

Once you find an apartment you’re interested in renting, it’s time to put together an application. Submitting a formal application is the most common way to rent an apartment in NYC. While different landlords and brokers may require different or extra information, you should have some key pieces ready. Here’s a general checklist:

• Employment verification letter, including your job title, job functions, salary, and length of employment — signed and on company letterhead
• Paystubs — the three most recent
• Bank statements — the three most recent
• Federal tax return including your W2 or 1099 form
• Copies of two forms of photo ID
• Application fee ($20)

Landlords also may ask for the following.

• Recommendation letter from a prior landlord
• Summaries of savings accounts and liquid assets
• Copy of your social security card
• Proof of past rent payments

Manhattan Rentals Under $2,500 on StreetEasy Article continues below

Why Do Renters Need Bank Statements & Other Documents?

It’s a lot to pull together! But landlords need to know that you’ll be able to pay your rent every month. Generally speaking, the more proof you can show of your stable income or assets, the higher chance you’ll have of getting the apartment.

If you don’t have any savings or assets to show, that’s OK — it’s usually more of an extra, not a necessity. But the more assets you can show, the better, says Hiro Matsui of Corcoran. “Nowadays, with COVID, some folks are in between jobs, so it’s helpful to show some savings or liquid asset of some sort,” he says. “That gives the landlord some assurance that you have added security to pay rent.”

When researching how to apply for an apartment in NYC, you’ll probably come across the “40 times the rent” rule. Landlords like to see that renters are making an annual income of 40 times the monthly rent. If you’re a new employee and haven’t worked previously, though, don’t panic. Steven Irizarry of Compass says you can forgo the paystubs as long as you can prove you are working with a letter of employment from your company. You may also need a guarantor to secure the apartment.

What NYC Renters Need To Know About Broker Fees

Renters need to consider broker fees when budgeting for their rental expenses. Broker fees are typically paid to the broker or real estate agent who connects you to the landlord or the building’s management company. Usually, the fee ranges from one month’s rent to 12-15% of the annual rent. But here’s some good news — no-fee apartments are a thing!

FYI, broker fees have been under speculation by the New York State government, but in May 2021, the state issued new guidance that declares broker fees as legal. While they were briefly illegal in early 2020, they are now back and here to stay.

Irizarry advises those who want to bypass a broker fee to look for no-fee listings using StreetEasy filters, as this article explains.

Do I Need To Pay An Application Fee?

You might. But, per the Statewide Housing Security and Tenant Protection Act of 2019, apartment application fees cannot exceed $20.

It would be best if you also had the first month’s rent and security deposit ready and available once you’ve applied for a unit. “Depending on the landlord, if you don’t produce the required funds in time, you could lose the apartment,” Matsui says.

Queens Rentals Under $2,500 on StreetEasy Article continues below